REAL ESTATE AI ASSISTANT

Keep leads moving. Keep people informed.

OotlaAI brings real estate leads, leasing and resident support into one clear workspace.

Explore demo See OotlaAI at work

Explore the working demo.
Scripted examples below. Live AI, SMS and phone channels require configuration.

01 / RESIDENT REQUESTS

An answer that becomes a clear next step.

OotlaAI can answer routine SMS and phone enquiries, gather repair details and prepare a service request for your property management team.

  • SMS conversations
  • Phone-call assistance
  • AI responses

Staff take over when needed. Requested access is not a confirmed technician visit.

Explore resident support
A woman seated on a sofa looking at her phone
Photo: Kaboompics.com / Pexels
A resident requestExample
AR
Alex RiveraWillow House · Unit 204
SMS example

The tap in my kitchen is dripping. Could someone take a look?

Example message
OotlaAI Scripted reply

Thanks for letting us know, Alex. Could you share a photo and a convenient time for the property team to visit?

Ready for staff review

Illustrative response. Nothing has been sent.

A clearer next stepExample
YOUR TEAM'S DAY

A little nudge helps.

Follow up on a new enquiryCasey Taylor · Maple Court
Today
Review a document requestRobin Lane · River Lofts
Pending
Prepare for tomorrow's viewingWillow House · Unit 204
Tomorrow
Keep the conversation moving.

OotlaAI highlights a promised follow-up and prepares the next staff action.

Illustrated tasks. No reminder is delivered.

02 / STAFF REMINDERS

Turn a promise into work someone owns.

OotlaAI highlights pending follow-ups, missing documents and upcoming viewings, helping staff turn conversations into tasks with clear owners.

Your team controls priorities and customer messages.

Explore AI workflows
03 / VIEWINGS AND GOOGLE CALENDAR

Move the conversation toward a viewing.

OotlaAI gathers viewing preferences and prepares scheduling context. Keep bookings with the lead, with optional authorized Google Calendar synchronization.

A requested time stays a request until the booking is confirmed.

Explore the leasing journey
A woman holding a clipboard discussing a home with a couple
Photo: Ivan S / Pexels
Google Calendar viewing scheduleExample
EXAMPLE WEEK

Time to see the possibilities.

Mon21
Tue22
Wed23
Thu24
Fri25
10:30
Willow House viewing

Unit 204 · Alex Rivera

10:30–11:00 · Example event
14:00
Maple Court viewing

Unit 12 · Casey Taylor

14:00–14:30 · Example event

Illustrative schedule. This preview sends no calendar invitations.

Applicant documents and reviewExample
RL

Robin Lane

River Lofts · Example application

In progress
  1. Received
  2. 2Documents
  3. 3Staff review
Identity documentExample item
Received
Proof of incomeExample item
Awaiting file
Staff review comes next. AI makes no applicant decision.

Illustrative checklist. No documents have been uploaded.

04 / APPLICATIONS AND STAFF REVIEW

Less chasing. More clarity for review.

OotlaAI explains document requests and prepares review summaries. The applicant portal keeps submissions and progress together.

Screening needs consent, an approved provider and staff review. AI never approves or rejects applicants.

Applicant sign in
05 / YARDI-READY CONTEXT

Helpful answers start with trusted records.

OotlaAI can prepare replies from verified property context. Keep separate property and unit records, with availability sources and verification times.

Yardi stays authoritative for its configured records. Live activation needs licensed interfaces, permissions and configuration.

Explore the integration approach
A Yardi-ready approachExample
YardiSource of truth
Customer workspace
PropertyLeaseResidentAccounting
Willow HouseExample property record
Unit 204A separate unit record
Connection awaiting configuration

Example record flow. No Yardi service is connected.

Your existing customer dataExample
customers-example.csvIllustrative file · Not uploaded
Preview
YOUR FILEOOTLA FIELD
CustomerContact name
EmailEmail address
BuildingProperty
Review before saving.

Check field matches and possible duplicates with your team.

Example field mapping. This preview processes no file.

06 / START WITHOUT YARDI

Bring your customer history into the conversation.

Import contacts, properties, units and leads into one CRM. OotlaAI uses your reviewed history to help prepare replies and next steps.

Review uncertain matches. A name alone never merges contacts.

Explore standalone onboarding
A CLEARER NEXT STEP

A little progress.
A connected journey.

From the first question to staff review, keep the useful details close.

  1. Enquiry received

    Start with a little context.

    A new prospect asks about a home. Their question, preferred move-in date and property stay together, ready for a thoughtful reply.

    One customer record. A clear next step.
  2. Viewing arranged

    Make room for a real conversation.

    Staff agree a suitable time and bring the viewing details into their schedule. Everyone can see what happens next.

    A shared plan, with your team in control.
  3. Staff review

    Keep the decision with people.

    Documents and outstanding questions are brought together for an authorized member of staff. AI can help organize the context; the team reviews the application.

    Helpful preparation. Human review.
Example workflow
New enquiry
AM

Alex Morgan

Looking for a two-bedroom home

“Could I take a look around on Saturday?”

Cedar Court Unit 204
Next stepConfirm a suitable viewing time

Illustrative interface. No messages, invitations or decisions are sent.

Choose a step to explore the example.

EXPLORE OOTLAAI

A clearer workspace.
A more connected journey.

Explore the working demo, follow a workflow and see how OotlaAI can support your property team.

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