THE OOTLA PLATFORM

One relationship.
A clearer way forward.

OotlaAI connects leads, viewings, applications and property work. AI supports the conversation; your team owns the next action and decision.

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Scripted examples. Live AI and communication channels require configuration.
A bright furnished living room with seating and an open dining area
Photo: Francesca Tosolini / Unsplash
FROM INTEREST TO A COMPLETE APPLICATION

Less chasing.
More ready for review.

Answer routine questions and follow up on missing documents through configured SMS, phone and web channels.

Applicants save details and private documents, then return to finish. AI helps explain what is missing; authorized staff review and decide.

AI prepares reminders and handoffs. Screening requires an approved provider, consent and staff review. AI never approves or rejects applicants.

Follow the application journey
An application ready for follow-upIllustrative

Document review

Sam Rivera · Example application

  • Identity document

    Received · Staff review pending

    Review
  • Proof of income

    Awaiting applicant's file

    Pending
  • Screening consent

    Not yet requested

    Required
Staff review, then the next action

No screening is requested and no applicant decision has been made.

Illustrative checklist. No personal documents or consent are collected here.

LEADS

Respond while interest is fresh.

Answer property questions, collect stated preferences and keep SMS, phone and web conversations with the same lead.

Explore leads
VIEWINGS

Move from a question to a viewing.

Collect preferred times and keep the property timezone and staff owner together. A requested time becomes an appointment only after successful booking.

Explore viewings
APPLICATIONS

Keep progress understandable.

One application connects private access, the checklist and staff review. AI explains missing items; a received file still needs review.

Explore applications
OPERATIONS

Help the right person pick it up.

Collect the issue and prepare a staff handoff. Staff assign work and confirm visits; requested access is not an appointment.

Explore operations

Use Yardi-ready integration or standalone import. Keep properties and units separate. Yardi owns its configured records and accounting; the existing provider handles payments. Explore connections

Scripted examples. No messages, calls or customer-record changes.

EXPLORE OOTLAAI

A clearer workspace.
A more connected journey.

Explore the working demo, follow a workflow and see how OotlaAI can support your property team.

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